It is time consuming because it requires a lot of manual work like documentation of several details of both the employee and the organization. It is more over a tedious task to maintain these records and some may require update. These paper works will make it more difficult for them to handle it manually. Though there are expert HR’s there are possibilities for making errors. Hence it is important to find out and understand the features required by the organization and to choose the best software for Human Resource Management system for their business. Usage of HRMS saves a lot of time as well as resource energy thereby the resources can be used effectively to handle other important tasks in the organization.
HRMS manages the records of both the employees and the organization which includes attendance, leave, payroll, incentives, loan, provident fund, address and other personal details.
Relationship between the employee and the management plays a vital role in all kinds of business. HR department is a bridge that connects the employee and the management. HR department not only maintains the records of the employees it is also involved in their payroll. Payroll admin can start their work only after the HR department completes their updates regarding the employee details. Incase if there is any delay or error in their work so it might influence the payout too. When there is a delay in payout, employee may tend to lose their trust on the management. In order to sort out all these issues management prefers to buy a software for Human Resource Management. The HRMS reduces the work pressure of HR department. It also maintains a high level of accuracy in maintaining various records of employees and the management thereby reducing the risk of errors. HRMS is flexible to adapt and maintain a business. Management can navigate their way around and respond effectively to the many risks and challenges.
Today, the success of any business is defined by:
- Digitalized system with latest technology,
- Decentralized system,
- Authentication and
- Performance appraisal.
APPLICATIONS OF HUMAN RESOURCE MANAGEMENT SYSTEM:
Practicality almost all the business takes a lot of work and planning. So therefore it is important to initiate with strong backbone mechanism that includes clear ideas of procedure, standards and rules of the business to its employees and customers. These can be achieved through effective HR infrastructure.
A Human Resource Management System (HRMS) is often termed as “all in one” application which consists of key HR operational functions which include details related to:
- Leave information;
- Expense details
- Employee shift Scheduling
- Attendance Management
- Details and updates of new candidate
- Employee Self-service
- Provident fund and other details.
KEY BENEFITS OFFERED BY HRMS
For small scale industries or business organization, the role HRMS may not sound very useful as it can be handled manually without any risk but it plays a major role incase of large scale industries or business organization like MNCs due to its ‘all in one‘ approach in managing its people operations.
HR-BASED DOCUMENTATIONS ARE CONSOLIDATED
When you have to maintain and document the records of multiple number of employees manually. It involves a long process as it includes multiple number of fields to be updated. Though the management possess skilled employees, there is a probability for error. So without any error and maintaining high level of accuracy can be achieved through HRMS.
DATA ANALYTICS OFFERS SUPPORT
Collecting and maintaining the data opens up analytical opportunities that will support you to visualize and make sense of quantitative results and assist you in making decisions. It also helps you to know which field requires more concentration. Therefore it helps to maintain the steady rise in business. The effort required in getting the same result using manual system in getting this type of analysis is difficult and possibly inaccurate.
EFFECTIVE MANAGEMENT REPORTING
Though there are many skilled employees, manually it’s almost impossible for any person, or even a group of people, to process the amount of data that comes through the HR department everyday because data has to be constantly overlooked and updated. When you are working with a HRMS, you don’t have to depend on your employee human limitations. Here, data is easily synthesized and analyzed in appropriate ways according to respective business ideas, that allow you to instantly obtain high level accuracy and make standard decisions.
STRENGTHENED RELATIONSHIP BETWEEN HR DEPARTMENT AND STAFF MEMBERS
Maintaining a friendly working environment is also a reason for the growth of the organization. HR department can support their employees by improving the way of information and services are delivered to employees and avoiding cases of miscommunication. Therefore employees tend to be more effective at work.
SUPPORTS EFFICIENT DECISION MAKING
It guides you to make decisions independently and quick, related to block-off Leave Period, Annual leave days and other details thereby ensuring that HR policies are clearly fixed in place without compromise.
HRMS offers the employee to simply log on to the system to see if they have enough vacation time, view leave dates of co-staffs, can also search if there is any availability for them to take on the required dates and accordingly they can submit their leave requests through their own smartphone, or laptop. Once the management approves leave, employee can view. HRMS also helps the employee to view changes in their payslip.
OFFERS TRANSPARENCY REINFORCEMENT
As there is constant changes occurs in corporate policies and procedures it is difficult to deliver the process to the employees manually. Through Human Resource Management System, it is easy for the employee to access the details like what is happening in the company and can enrich themselves for future developments. Employees can also view their personal details like attendance, leave, loan, tax, medical claims, payouts and many other information. HRMS can also be used to improve time management and to help the employees to be aware of the various aspects of the business.